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Licensing news

This page is designed to give those involved in the licensing trade and members of the public the latest updates on licensing legislation and best practice.

Change to Variation of DPS forms

From the 23 March 2018 the requirements on the variation DPS form will change.

The changes now protect the personal data of the proposed DPS. Previously it was practice to give the existing DPS the variation form, which contained all the details of the proposed DPS - this has often been a point of controversy.

From 23 March 2018 , taking into account the need to protect the data of  the proposed DPS. the requirement to give a copy of the application to the current DPS is being discontinued. It will be replaced by a requirement to give written notice only of the proposal to vary the licence to put in place a new DPS, no name has to be given, only the effective date.

You no longer have to send the existing DPS the variation application form. A notice, or letter, explaining a variation of DPS has been submitted and is to take effect from xxx date is sufficient.

Royal wedding extension of hours

Additional hours for the sale of alcohol for consumption on the premises, and the provision of late night refreshment, where premises are already licensed to provide these activities. The extra hours that will be permitted are:

  • 11pm on Friday, 18 May 2018 ,until 1am on Saturday, 19 May 2018
  • 11pm on Saturday, 19 May 2018, until 1am on Sunday ,20 May 2018

The extension of hours will not apply to off sales of alcohol, or any form of regulated entertainment.

Pubwatch Meetings

There are two active pubwatches in Runnymede; one covering Egham and the north of the borough, the other Addlestone and the south.

The January 2018 pubwatch meetings were well attended and useful information was given on people who had been causing problems in premises recently.

The date and venue of the next pubwatch meetings are as follows.

Addlestone Pubwatch

The Twynersh Chertsey 4 April 2018 at 10am.

Egham Pubwatch

The Red Lion High Street , Egham.  2018 at 10am.

All premises are encouraged to attend to help promote the licensing objectives, these are:

• Crime and disorder prevention
• Public safety
• Stopping public nuisance
• Protecting children from harm.

Basic disclosure check changes

For those considering applying for a personal licence please note:

From 17 January 2018, for basic disclosure check for a personal licence in England and Wales, you should apply to the Disclosure and Barring Service (DBS). You will be able to use their new online application route at

The Law - Statutory Notices

It is in everyone's interest to comply with licensing law and both the police and the council are finding there is a lack of knowledge about what your responsibilities are when it comes to displaying licences or club certificates and authorisation.

In particular both Displaying the premises licence summary or club certificate and Displaying your notice of Duty to Keep and Produce the Premises Licence or club certificate are requirements (under section 57 and 94 respectively) of the Licensing Act 2003 (the 'Act'). If you do not comply you may be prosecuted and the fine can be up to £500 for each.

By following the simple steps below you can save yourself time and worry, as well as the risk of a court appearance, so please spend a few moments to ensure you are complying with the law.

Displaying the premises licence summary or club certificate

The 'Act' states you must have all pages of the summary (or certified copy of it) prominently displayed. Best practice is to display it where it can be read easily by the public and police/council officers. It must be all pages of the summary, not just the front page, and it must be readable.

We would recommend framing each page and securing them to a wall to protect the summary from mishandling or theft.

Displaying your notice of duty to keep and produce the premises licence or club certificate

As well as displaying the premises licence or club certificate you must also keep the original or certified copy on the premises and display a notice stating who has control of these, i.e who is looking after them and knows where they are.

The 'Act' states - You are required to have a notice prominently displayed stating who has custody or control of the actual premises licence or club certificate. The premises licence or club certificate (or certified copy of it) must be on the property and it must be produced on request. Do not confuse this with the above-mentioned summary, which will be one or two pages. The complete premises licence or club certificate licence can run to five or six pages depending on your conditions.

To help you comply with the law and display this notice a template has been produced for premisespdf icon Duty to keep and produce licence [196kb] and for clubs pdf icon Duty to keep and produce certificate [236kb] but you can use your own of course.

Authorising alcohol sales

All premises selling or supplying alcohol (except for members clubs and certain community premises) must have a Designated Premises Supervisor (DPS) who will be named on the premises licence. The DPS is responsible for authorising alcohol sales.

There are likely times when the DPS will not be on the premises when alcohol is being sold. For that reason we strongly suggest the DPS authorises, in writing, members of staff to sell alcohol in their absence. (note: if a personal licence holder is available at times when the DPS absent they would be able to authorise persons to sell alcohol, however to minimise the risk of unlawful sales best practice is to have a list of people authorised by the DPS.)

We have produced two forms you can complete:

One is for the DPS to complete and sign authorising named members of staff to sell or supply alcohol pdf icon DPS AUTHORISATION [21kb]

The other is for the named staff to sign, confirming they are aware of this and accept responsibility pdf icon Authorisation acceptance [28kb]

The DPS and members of staff should be aware of pdf icon Responsibilities of the DPS [96kb], details of the premises licence and the social and legal obligations and responsibilities relating to the sale of alcohol.

Entitlement to work in the United Kingdom; how Licensing Act 2003 amendments affect business owners and operators of licensed premises.

The Immigration Act 2016 came into force on 6 April 2017 and contains many notable sections affecting the Licensing Act 2003. Its general purpose is to make it more difficult to live and work illegally in the United Kingdom. Please read the attached information.pdf icon Entitlement to work in the UK [99kb]

Current licensing applications

Guidance on gambling on licensed premises

A to Z of services

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