Temporary Events Notice

A Temporary Events Notice (TEN) may be required for licensable activities to take place at an event with fewer than 500 attendees, lasting no more than seven days.

COVID-19 - Advice for event organisers on gatherings such as entertainment events

The Tens process

We have produced a short  TEN guide [102.04KB] to assist you through the process.

For a fuller explanation of TENs you can look at the Section 182 guidance published by the Government. This explains the finer points of TENS.

Apply for a Temporary Events Notice (TEN)

You should make sure we receive your application at least ten working days prior to an event. Alternatively you can apply for a Late Temporary Event Notice at least five working days prior to the event. Should you not give sufficient notice of the event then your application will be rejected.

Our advice is that you submit your TEN with as much notice as possible.

You can apply by completing the form and emailing it to licensing@runnymede.gov.uk , once received we will contact you for payment by debit card over the phone. You can also print the form and send it with payment to the Council. However please note that if you post your TEN  it is your responsibility  to send copies to the Police and Environmental Health, if you do not do this your TEN may be rejected.  See Responsible authorities for postal addresses.

An application may be rejected on the grounds of any of the four licensing objectives. Furthermore, if the applicant or the premise exceed the maximum allowance of events per year.

If you have any queries about the requirements for a Temporary Event Notice, please email licensing@runnymede.gov.uk or call 01932 425711.

Temporary Events Notice risk assessment

Organised events, such as entertainment, for gatherings of more than 30 people will need to:

  • Be organised by a business, charitable, benevolent or philanthropic institution, a public body, or a political body
  • Have a COVID-19 risk assessment
  • Have adequate COVID-19 secure arrangements in place following government guidance

To meet these requirements, you as the event organiser will need to carry out a suitable COVID-19 risk assessment for your event. Please see the Health and Safety Executive web page at: hse.gov.uk/coronavirus/working-safely/ for guidance and information on how to do this.

Further sector advice is available at gov.uk/coronavirus and on the Events Industry Forum website at eventsindustryforum.co.uk/

You as the event organisers must prepare the COVID-19 risk assessment as part of planning your event, and then implement and manage it for the duration of your event. You must make your COVOD-19 risk assessment readily available upon request by an authorised officer of the Council.

A checklist has been developed to guide you through the COVID-19 secure arrangements that need to be in place for an event. This checklist should also be completed and signed off by you as part of your event application. The checklist is at surreycc.gov.uk/people-and-community/emergency-planning-and-community-safety/coronavirus/coronavirus-support-for-businesses/help-for-businesses

As a significant public safety issue of concern, you should send a copy of your risk assessment and the checklist with any application or notification you make. We may review your risk assessment and give feed-back. The Council will not sign off your event without a risk assessment.

If you do not send a suitable COVID-19 risk assessment and checklist with your application or any element of the risk assessment or associated controls do not meet current Coronavirus law or guidance, your application and event will likely:

1) attract objections; and / or

2) be referred for review by the Director of Public Health (who may direct the closure, cessation and prevention of activities that may affect public health).

This may result in your application being refused and/or the event not being allowed to go ahead.

In the event of an increase in the local COVID-19 infection rates, it is possible that events that have already been agreed may be subject to suspension and / or cancellation.

The event organiser will be solely liable for all financial and other liabilities incurred because of a suspension and / or cancellation resulting from an increase in the COVID-19 infection.

An application may be rejected on the grounds of any of the four licensing objectives. Furthermore, if the applicant or the premise exceed the maximum allowance of events per year.

If you have any queries about the requirements for a Temporary Event Notice, please email licensing@runnymede.gov.uk or call 01932 425711.