- What personal information do we collect?
-
In our role as the local planning authority, we process and collect personal data relating to Community Infrastructure Levy (CIL). This is a charge which can be levied on new development and is an important tool to help us deliver the infrastructure needed to support development in our area. CIL is managed through the exchange of Statutory notices which includes personal data such as;
- basic personal information including name, address and contact details;
- financial information such as payment details
- any other information you provide to us which is required by the CIL Regulations, including data which may include personal identifiers or sensitive information
- Why do we process personal data?
-
We will use your personal data as part of the Council’s statutory duties in relation to the administration of the CIL and the collection of charges. Where a CIL liability applies, this information is required by law. This includes any contact by email, letter or telephone. We may also receive information about you from third parties, including planning agents and interested parties. CIL legislation requires us to collect data relating to applicants, agents, liable parties, landowners and interested parties (as appropriate).
We will also use your personal information in order to consult with you on planning applications and to consult you on, notify or inform you of planning obligation related matters under:
- The CIL Regulations 2010 (as amended),
- the Planning Act 2008 (as amended),
- the Planning and Compulsory Purchase Act 2004 (as amended),
- the Town and Country Planning Act 1990 (as amended),
- the Town and Country Planning (Listed Building and Conservation Areas) Act 1990 (as amended),
- the Town and Country Planning (Control of Advertisements) (England) 2007 (as amended)
- and other associated planning legislation
The processing of your information is necessary for compliance with the legal obligations contained within these Acts.
- Who has access to your personal data?
-
We may share your personal data with other services within the Council for CIL purposes, for example to register CIL as a land charge and for the monitoring and enforcement of CIL liabilities. We may also share your personal data with third parties, including the Planning Inspectorate (PINS) or Valuation Office Agency (VOA), for the purposes of determining CIL appeals and proceeding with any enforcement action to recover due monies.
We may also disclose information to third parties so they may confirm the accuracy of information, to protect or detect crime, or to protect the public purse, if the law allows it.
The organisation will not routinely transfer your data to countries outside the European Economic Area.
- How do we protect personal data?
-
We take the security of your data seriously. The organisation has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. Data will only be processed by members of staff authorised by us for this purpose. Access to our planning database is limited to members of the team whose job role requires access to this data.
Where we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
For any payments which we take from you online we will use the council’s online secure payment system. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
We will only send correspondence to the parties listed on the planning application form received with the original application and then once received and acknowledged only to the parties listed on the Form 2: Assumption of Liability or any subsequent Form 4: Transfer of Assumed Liability are per Regulation 126.
- How long do we keep your personal data?
-
We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons.
Planning Applications and associated documents, including those in relation to S106 agreements and CIL, are held as a public register as required by the Development Management Procedure Order 2015.
The register must be kept indefinitely and is stored in our secure document system. This register is also published on our website. However, we hold CIL documentation containing any personal information as confidential and is therefore not subject to general public access with only the Form 1 published on our website.
- Your rights
-
As a data subject, you have a number of rights, including access to your data. A request for access can be made via our website or by sending an email to foi@runnymede.gov.uk
Data Protection Subject Access Request(SAR) | Introduction – Runnymede Borough Council
To find out more about your rights please see the ‘Your Rights’ section of our main privacy statement
If you believe that Runnymede Borough Council has not complied with your data protection rights, you should initially try to resolve it with the relevant department.
If you are unable to resolve the issue to your satisfaction contact our Data Protection Officer (DPO) who will investigate. If you remain dissatisfied with the outcome of the DPO’s review you can make a complaint to the Information Commissioner. You can find out further information on making a complaint to the Information Commissioner on their website Information Commissioner's Office (ICO)